CORPORATE SERVICES EXECUTIVE
PART-TIME: 3 DAYS PER WEEK
?ABOUT US
The Glencree Centre for Peace & Reconciliation (Glencree) works with
individuals and groups to transform conflict, promote reconciliation,
encourage healthy relationships and build sustainable peace.
We are an Irish-based, independent, non-governmental organisation.
Founded in **Apply on the website** in response to the conflict in
Northern Ireland, Glencree played an important role in the Irish Peace
Process, bringing together those in conflict for confidential dialogue
and helping to build relationships across divides. As well as our
ongoing work on the island of Ireland, our perspective and expertise
has been shared in more than ten conflict and post-conflict countries
around the globe.
Much of our work takes place at our Peace Centre in the Wicklow
mountains, a welcoming place of hospitality and friendliness, a quiet,
strong space, surrounded by nature and steeped in history.? We also
work within the communities we serve.?We bring together former
enemies, opposing political factions, people who have suffered
tremendous trauma, distrust or feel hatred toward the other, and
provide an enabling environment where they can talk and listen to each
other as they seek to transform divisive relationships.
ROLE DESCRIPTION
The Corporate Services Executive will be a key member of the Senior
Management Team and will be responsible for the management and
operational responsibility of Governance and Compliance, Human
Resources, Customer Relationship Management, Procurement and ICT. S/he
will work closely with the CEO and the Senior Management Team, in
addition to supporting staff and consultants. S/he will report to the
CEO. S/he will act as a central co-ordinator of Glencree?s support
requirements which are delivered by the administrative staff.
KEY RESPONSIBILITIES
GOVERNANCE AND COMPLIANCE
* Ensure Glencree is fully compliant and operating in accordance with
all relevant legal and regulatory requirements as a charity and as a
company limited by guarantee
* Ensure Glencree is fully compliant and operating to meet the needs
of the Board and external funders
* Support Glencree Board and staff to demonstrate excellence in
corporate governance
* Support the CEO and Financial Controller to act as Secretariat to
the Glencree Board and to any Board sub-committees and Working Groups
* Act as the Designated Person under Glencree?s Policy on
Safeguarding of Children and Vulnerable Persons; the Glencree Safety
Officer under Glencree Health & Safety Policy; Glencree?s Data
Controller under its GDPR Policy, the Complaints Officer under the
Complaints Policy and other roles as designated by the CEO.
HUMAN RESOURCES
* Proactively manage the HR function of Glencree
* Ensure all Glencree HR policies are up to date and that HR
policies, procedures and record keeping are operating effectively
across the organisation
* Support the CEO to ensure that Glencree has sufficient human
resources? capability to deliver on its overall vision and goals
* Support the CEO to develop and implement a Performance Management
and Development System that is linked to the achievement of
organisational key performance indicators
* Identify and implement programmes to meet learning and development
needs of staff
* Develop and where appropriate support the implementation of
internal communications processes in collaboration with Glencree staff
* Provide HR support to managers and staff in relation to people
management and the implementation of policies
* Identify and implement strategic HR initiatives to ensure terms
and conditions are in place to attract and retain key staff
* Support the CEO to ensure the organisational model and structure
are appropriate for Glencree and Glencree business developments as
they grow and develop
* Act as a central co-ordinator of Glencree?s
administrative/support requirements, working with relevant line
managers to co-ordinate delivery by administrative staff.
CUSTOMER RELATIONSHIP MANAGEMENT AND SOURCING PROGRAMME FUNDS
* Proactively support the Chair and CEO of Glencree to develop and
maintain regular and effective relationships with customers/external
stakeholders
* Proactively manage systems and processes that support effective
and appropriate customer relationship management across Glencree and
Glencree Visitors? Centre
* Proactively support the CEO, Financial Controller and Programme
Managers to secure the financing of fully funded or co-funded
activities at Glencree from a range of statutory, philanthropic,
corporate or individual donors on the island of Ireland and
internationally
* With the CEO, develop and maintain positive relationships with
existing and prospective statutory, philanthropic, corporate or
individual donors, and with Glencree members and alumni on the island
of Ireland and internationally
* Ensure that the design and implementation of Glencree programmes
and activities provide for the interaction and engagement of
donors/funders in an appropriate and consistent way
* Promote Glencree?s expertise and infrastructure to strengthen
awareness and positioning of Glencree in the corporate, statutory,
philanthropic, and community and voluntary sectors on the island of
Ireland and internationally
* Advise the CEO and Senior Management Team of emerging needs of
customers/external stakeholders and ensure appropriate responses are
developed and implemented to meet such needs.
PROCUREMENT
* Support the CEO and Senior Management Team to develop and implement
procurement processes for goods and services as appropriate to the
work of Glencree
* Support the CEO, CFO and Programme Managers to administer
processes for contract arrangements and/or service level agreements
between Glencree and third parties and ensure Glencree meets ongoing
contractual requirements in such areas as ICT and Glencree Site and
Buildings? Cleaning/Maintenance
* Ensure IT systems are effective to meet Glencree?s needs and
aligned with up-to-date technological/digital developments
* Manage external IT suppliers and contractors including IT support
services, ensuring value for money for Glencree and ongoing
relationship management
* Manage the cleaning, security and maintenance of the Glencree site
and buildings
* Any other duties as deemed by the CEO to be commensurate with the
role.
REPORTING TO: CEO
SALARY: ?**Apply on the website**,**Apply on the website** p.a.
(?**Apply on the website**,**Apply on the website** pro rata)
LOCATION: This role will be based in the Glencree Centre for Peace and
Reconciliation, Glencree, Co. Wicklow, Ireland (**Apply on the
website**kms from Dublin City Centre). During Covid-**Apply on the
website** restrictions, Glencree is compliant with government
guidelines on working remotely. The possibility of some remote working
may be considered for this role in the future.
TERMS: **Apply on the website** month / 1.5 year fixed term contract
(with the possibility of extension, depending on funding); Part-time 3
days per week
EXPERIENCE AND SKILLS SOUGHT
The following are indicative experience and skills sought in looking
for the best person to work as part of the Senior Management Team.?
The successful applicant will be highly organised and efficient and
have the personal and relational skills to liaise effectively with the
staff, Board, strategic partners, service providers and stakeholders.
* PROJECT MANAGEMENT: Experience in designing and delivering
high-level administrative projects; working to tight deadlines, with
limited resources and with a variety of stakeholders. Experience in
the charity / not-for-profit sector is desirable but not essential
* INTERPERSONAL SKILLS: Exceptional interpersonal skills and
discretion in dealing with sensitive elements of our work (e.g. human
resources). To be able to treat all Staff, Board, volunteers and
stakeholders with dignity and respect
* TEAM PLAYER: Having a strong track record in working well with
others and being a highly effective team member
* ORGANISATION: Demonstrable track record in being highly organised
and efficient
* CONFIDENTIALITY: Ability to keep all relevant information
confidential is absolutely critical
* FLEXIBILITY: Willingness to work outside normal working hours on
occasion. (Glencree operates a time in lieu policy to facilitate the
need for flexible working)
* REPORT WRITING: Being able to write well is crucial
* BUDGET AND FINANCIAL MANAGEMENT experience is essential
* COMMUNICATIONS: Experience in successfully coordinating and
contributing to internal and external communications (e.g. reporting,
stakeholder correspondence, etc.).
The successful candidate will need to be eligible to work in the
Republic of Ireland, have a full, clean drivers licence and access to
own transport.
APPLICATION:
To apply for this role, please send your CV and covering letter
detailing your interest and suitability for the role to **Apply on the
website**. ?The closing date for applications is 5.**APPLY ON THE
WEBSITE** P.M. ON FRIDAY **APPLY ON THE WEBSITE**TH JUNE?**APPLY ON
THE WEBSITE**.
We need : English (Good)
Type: Permanent
Payment:
Category: Others
